IMPORTANT INFORMATION RELATING TO
YOUR PERSONAL DATA
Thomasina’s Advanced Skincare & Beauty are committed to ensuring the protection of your
privacy. This statement (together with our General Terms and Conditions) sets out the basis on
which any personal data we collect from and about you, or that you provide to us, will be
processed by us.
Please read this notice carefully to understand our practices regarding your personal data and
your rights in relation to same.
This statement is being provided to you in line with our obligations from 25 May 2018 under the
General Data Protection Regulation (GDPR).
1) WHO WE ARE
This privacy notice provides you with details of who we are and how we collect and process your
personal data.
Thomasina Hegarty, founder of Thomasina’s Advanced Skincare & Beauty, is the data controller
and is responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Our email address is: info@thomasinas.com
Our postal address is: Thomasina’s Advanced Skincare & Beauty, 52 Patrick St, Fermoy, Co.
Cork, P61 DK52
Our telephone number is: 087 6783985.
It is very important that the information we hold about you is accurate and up to date. Please let
us know if at any time your personal information changes by emailing us at
info@thomasinas.com
2) THE DATA THAT WE COLLECT ABOUT YOU, THE PURPOSE FOR WHICH WE COLLECT IT AND THE GROUNDS UPON WHICH WE PROCESS IT
Personal data means any information capable of identifying an individual. It does not include
anonymised data. We may process the following categories of personal data about you:
• Communication Data includes any communication that you send to us whether that be
through any contact forms on our website, through email, text, social media messaging, social
media posting or any other communication that you send us. We process this data for the
purposes of communicating with you, for record keeping and for the establishment, pursuit or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in
this case are to reply to communications sent to us, to keep records and to establish, pursue or
defend legal claims.
• Personal Contact Data includes data such as your name, title, address, email address, phone
number and contact details. We process this data to communicate with you, for record keeping
and for the establishment, pursuit or defence of legal claims. Our lawful ground for this
processing is our legitimate interests which in this case are to reply to communications sent to
us, to keep records, to grow our business and remain in contact with you and to establish,
pursue or defend legal claims.
• Third Party Data includes any data that we collect or create or are required to hold in order to
liaise with third parties on behalf of our clients. Our lawful grounds for the processing of this
data is processing necessary for the purposes of the legitimate interests pursued by our
business in representing our clients, providing legal advice to our clients and acting for our
clients in connection with legal claims, prospective legal claims, legal proceedings or prospective
legal proceeding or otherwise for the purposes of establishing, exercising or defending legal
rights in connection with that matter.
• Job Applicant Data includes any data submitted to us by prospective job applicants. Our lawful
grounds for the processing of this data is for the purpose of the legitimate interests of our firm
in recruiting new staff. Please see the privacy notice in any particular job advertisement for
further information about how we process applicant data in respect of the position advertised.
• User Data that includes data about how you use our website and any online services together
with any data that you post for publication on our website or through other online services. We
process this data to operate our website and ensure relevant content is provided to you, to
ensure the security of our website, to maintain back- ups of our website and/or databases and to
enable publication and administration of our website, other online services and business. Our
lawful ground for this processing is our legitimate interests which in this case are to enable us to
properly administer our website and our business.
• Technical Data that includes data about your use of our website and online services such as
your IP address, your login data, details about your browser, length of visit to pages on our
website, page views and navigation paths, details about the number of times you use our
website, time zone settings and other technology on the devices you use to access our website.
The source of this data is from our analytics tracking system. We process this data to analyse
your use of our website and other online services, to administer and protect our business and
website, to deliver relevant website content and advertisements to you and to understand the
effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests
which in this case are to enable us to properly administer our website and our business and to
grow our business and to decide our marketing strategy.
• Marketing Data that includes data about your preferences in receiving marketing from us and
your communication preferences. We process this data to enable you to partake in our
promotions such as competitions, prize draws and free give-aways, to deliver relevant website
content and advertisements to you and measure or understand the effectiveness of this
advertising. Our lawful ground for this processing is our legitimate interests which in this case
are to study how customers use our products/services, to develop them, to grow our business
and to decide our marketing strategy.
• We may use Communication Data, Personal Contact Data, User Data, Technical Data and
Marketing Data to deliver relevant website content and advertisements to you (including
Facebook adverts or other display advertisements) and to measure or understand the
effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate
interests which is to grow our business. We may also use such data to send other marketing
communications to you. Our lawful ground for this processing is either consent or legitimate
interests (namely to grow our business).
Special Categories of Data
Special Categories of Data refers to data that includes details about your race or ethnicity,
religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union
membership, information about your health and genetic and biometric data and information
about criminal convictions and offences.
If your Matter Data includes special categories of data such as medical or health data we will
only process such special categories of data for providing you with legal advice and acting for
you as your solicitors in connection with legal claims, prospective legal claims, legal proceedings
or prospective legal proceedings or otherwise for the purposes of establishing, exercising or
defending legal rights and for no other purpose.
Where we are required to collect personal data by law, or under the terms of the contract
between us and you do not provide us with that data when requested, we may not be able to
perform the contract (for example, to continue to act for you). If you don’t provide us with the
requested data, we may have to cease to act for you but if we do, we will notify you at the time.
We will only use your personal data for a purpose it was collected for or a reasonably compatible
purpose if necessary. In case we need to use your details for an unrelated new purpose we will
let you know and explain the legal grounds for processing.
We may process your personal data without your knowledge or consent where this is required
or permitted by law.
We do not carry out automated decision making or any type of automated profiling.
3) HOW WE COLLECT YOUR PERSONAL DATA
We may collect data about you by you providing the data directly to us (for example by filling in
forms on our site or by sending us emails and correspondence by post or by speaking with us on
the telephone and in meetings). We may collect data from third parties who you authorise us to
obtain the data from on your behalf (for example a government agency, financial institution or
another professional or adviser).
We may automatically collect certain data from you as you use our website by using cookies and
similar technologies. Please see below in relation to our Cookie policy
We may receive data from third parties such as analytics providers such as Google based outside
the EU, advertising networks such as Facebook based outside the EU, such as search information
providers such as Google based outside the EU, providers of technical, payment and delivery
services, such as data brokers or aggregators.
We may also receive data from publicly available sources such as the Companies Registration
Office, the Property Registration Authority, Local Authorities and others.
4) MARKETING COMMUNICATIONS
Our lawful ground of processing your personal data to send you marketing communications is
either your consent or our legitimate interests (namely to grow our business).
Under the Privacy and Electronic Communications Regulations, we may send you electronic
marketing communications from us if
(i) you made a purchase or asked for information from us about our goods or services or
(ii) you agreed to receive marketing communications and in each case you have not opted out of
receiving such communications since.
We will not share your personal data with any third party for their own marketing purposes
without your express consent.
You can request us to stop sending you electronic marketing messages at any time by following
the opt-out links on any marketing message sent to you.
You can request us to stop sending you marketing message by post at any time emailing us
at info@thomasinas.com, by writing to us at 52 Patrick Street, Fermoy, Co.Cork or by
telephoning us at 087 6783985.
If you opt out of receiving marketing communications this opt-out does not apply to personal
data provided in connection with a matter on which we are acting or have acted on your behalf
and are obliged to obtain a record of for the purposes of complying with our legal obligations.
5) DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below:
• Other parties involved in your matter:- to include but not limited to:- your barrister, doctor,
expert witnesses and solicitors acting for the other parties in your matter, auctioneers, mortgag
brokers, your mortgage provider, engineer, planning department, local authority.
• Service providers who provide IT and system administration services including cloud based
services.
• Service providers who provide business administration services, including third party dictation
typing and transcription services and external file storage and archiving services.
• Professional advisers including lawyers, accountants, bankers, auditors and insurers who
provide consultancy, banking, legal, insurance and accounting services.
• Risk management auditors and quality control companies.
• The Revenue Commissioners, the Incorporated Law Society of Ireland, the Data Protection
Commission, the Central Statistics Office, the Property Registration Authority and other
regulators and authorities based in Ireland and other relevant jurisdictions who require
reporting of processing activities in certain circumstances.
• Third parties to whom we sell, transfer, or merge parts of our business or our assets.
We require all third parties to whom we transfer your data to respect the security of your
personal data and to treat it in accordance with the law. We only allow such third parties to
process your personal data for specified purposes and in accordance with our instructions. We
will not knowingly or deliberately share your data with any unauthorised third party.
6) INTERNATIONAL TRANSFERS
Countries outside of the European Economic Area (EEA) do not always offer the same levels of
protection to your personal data, so European law has prohibited transfers of personal data
outside of the EEA unless the transfer meets certain criteria.
Many of our third parties service providers are based outside the European Economic Area (EEA)
so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar
degree of security of data by ensuring at least one of the following safeguards is implemented:
We will only transfer your personal data to countries that have been deemed to provide an
adequate level of protection for personal data by the European Commission;
or
Where we use certain service providers, we may use specific contracts or codes of conduct or
certification mechanisms approved by the European Commission which give personal data the
same protection it has in Europe;
or
Where we use providers based in the United States, we may transfer data to them if they are
part of the EU-US Privacy Shield which requires them to provide similar protection to personal
data shared between the Europe and the US.
7) DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we
limit access to your personal data to those employees, agents, contractors and other thir
parties who have a business need to know such data. They will only process your personal data
on our instructions and they are subject to a duty of confidentiality.
Unfortunately, the transmission by means of the internet including through e-mail, is not
completely secure. Although we will do our best to protect your personal data, we cannot
guarantee the security of your data transmitted to or from us by means of e-mail and any such
transmission is at your own risk.
8) DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected
it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
By law we have to keep data for six years after the conclusion of any matter in order to comply
our regulatory and tax obligations. In addition in order to be in a position to establish, exercise
and defend legal claims or prospective legal claims and obtain legal advice in relation thereto we
have to keep data for seven and a half years after the conclusion of any matter.
Where you have requested information from us in relation to our services or where we have
acted for you as your solicitors we will retain your Personal Contact Data for these minimum
periods and for as long as you wish us to remain in contact with you thereafter.
In some circumstances you can ask us to delete your data: see below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be
associated with you) for legal know-how, research or statistical purposes in which case we may
use this information indefinitely without further notice to you.
9) YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Right to withdraw consent.
You can see more about these rights at: www.dataprotection.ie and at www.gdprandyou.ie
If you wish to exercise any of the rights set out above, please email us at info@thomasinas.com
You will not have to pay a fee to access your personal data (or to exercise any of the other
rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive
or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and
ensure your right to access your personal data (or to exercise any of your other rights). This is a
security measure to ensure that personal data is not disclosed to any person who has no right to
receive it. We may also contact you to ask you for further information in relation to your request
to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer
than a month if your request is particularly complex or you have made a number of requests. In
this case, we will notify you and keep you updated.
If you are not happy with any aspect of how we collect and use your data, you have the right to
complain to the Data Protection Commission (DPC), the Irish supervisory authority for data
protection issues (www.dataprotection.ie).
Please contact us first if you do have a complaint so that we can try to resolve it for you.
CHANGES TO STATEMENT
We may update this privacy statement from time to time and will publish such updated version
on our website, as appropriate.
COOKIES
Cookies are small text files that a site transfers to a visitor’s hard disk or browser for added
functionality or for tracking site usage. In order to measure the effectiveness of our online
presence, we may use cookies to determine the path users take on our site and to identify
repeat visitors of our site. We do not use cookies to gather personal information such as a
person’s name or e-mail address.
Cookies used on this website
| Cookie | Domain | Type ⇅ | Description | Duration |
|---|---|---|---|---|
| _ga | .thomasinas.com | Analytics | This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site’s analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors. | 2 years |
| PHPSESSID | thomasinas.com | Necessary | This cookie is native to PHP applications. The cookie is used to store and identify a users’ unique session ID for the purpose of managing user session on the website. The cookie is a session cookies and is deleted when all the browser windows are closed. | session |
| _ga_T715QZ440R | .thomasinas.com | Other | No description | 2 years |
